Having an efficient management depends on how we use the available resources in the best possible way.
- 4(four) Pillars of efficient management.
- Cost reduction
- Time management
- loss control
- Waste reduction .
Efficiency is the product of rationality and productivity , directly linked to the efficient way in which something is done or carried out, always worrying about cost issues and allocated resources.
In this article, we will describe 5 steps for efficient management, which can add individual goals to the company’s strategic planning, facilitating the decision-making process and achieving expressive results.
Step 1: Clear and defined processes
It is extremely important for any business and any management that the processes are clear and defined, a responsibility matrix and a process manual are excellent tools to increase the efficiency of the team . Using a RACI process mapping model , indicating which department and person is responsible for a given activity, is an important start to defining and determining processes. Do not forget that training and communication are key elements for employee engagement in the process, feedback cycles are important for process improvement and adjustments.
Step 2: Individual and collective goals
Efficient management must be structured with sectoral and individual KPIs , together with strategic OKRs , while one determines the individual or team key indicators , the other determines the key objectives of the company and the business, the planning, management and monitoring of this set of goals , will direct the efforts of all involved, increasing engagement and creating a clear focus, which will nurture the efforts of all involved.
Step 3: Planning and organizing
Here is born a challenge for most managers, how to carry out tactical or operational planning ? much of this challenge is the lack of strategic planning for the company and the business, the lack of a vision based on research, data and information. There is a common empiricism in most companies, a culture that affects productivity and efficiency. Regardless of the scenario, the important thing is to provide short-term planning , which meets the needs of the moment, but which makes it clear that this planning needs to be structured in a strategic plan .
If there is a strategic planning , separate the goals determined there and classify them by quarter, order them in order to create an incremental value, where the achieved goals create part of the effort for the next goal. Always keep in mind to divide ambitious goals into plausible goals , and with each achievement, it is always important to celebrate, a social and important stimulus of belonging, contribution and engagement, something of extreme value for the unit.
Create action plans by quarter, align with the team and disseminate important information, have agile management and create important rites for monitoring and following up on this plan.
Step 4: Productivity Indicators
A high performance culture does not exist without indicators focused on results , a pillar of insurgent companies and unicorns, where through these indicators, it is possible to measure results, analyze processes , identify mistakes and successes , reorganize goals and indicators , estimate efforts and assertiveness , define deadlines and cost .
These indicators must be planned individually and collectively, they measure not only the employee’s effort, but also all management in its vertical structure, in the relationship between planned and carried out. Discuss productivity indicators with your team and how to monitor them, always indicating ways to improve everyone’s productivity.
Step 5: Constant training
The best professionals in the market are those who constantly update themselves, seek knowledge and innovation. Create a continuing education program , something common in the world of health and extremely important for the world of technology and business , disseminate information and create a culture focused on innovation , testing tools and new methodologies . Create workshops with relevant content and relevant professionals, encourage your employees to share their experiences and success stories, increasing team engagement. Do like the best, be aligned with best practices and always prepared for the worst case scenario.
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